Hiring the wrong vendor can ruin an otherwise perfect event. Here are the 5 most common mistakes Nigerians make when booking event vendors — and how to avoid them.
Mistake #1: Choosing Based on Price Alone — The cheapest vendor is rarely the best value. A caterer quoting ₦2,000 per head might use low-quality ingredients, while one charging ₦3,500 delivers a memorable dining experience. Always request tastings, samples, or portfolio reviews before committing.
How to Avoid It: Get at least 3 quotes for every vendor category. Compare not just prices but what's included — a ₦500,000 photography package with 2 shooters and a drone is better value than a ₦350,000 package with one shooter.
Mistake #2: Not Having a Written Contract — Verbal agreements are dangerously common in Nigeria's event industry. Without a written contract, you have no protection if the vendor underdelivers, shows up late, or doesn't show up at all.
How to Avoid It: Always insist on a written agreement that includes: scope of services, delivery timeline, payment schedule, cancellation/refund policy, and penalties for non-performance. Keep a copy in writing — WhatsApp messages count as evidence, but a formal document is better.
Mistake #3: Paying 100% Upfront — Some vendors disappear after receiving full payment. The industry standard is 50-60% deposit with the balance due on event day or after delivery.
How to Avoid It: Never pay more than 60% upfront. Hold the final payment until you've confirmed the vendor has delivered as agreed. Use bank transfers (not cash) for a payment trail.
Mistake #4: Not Checking References — A beautiful Instagram page doesn't guarantee reliable service. Some vendors use other people's work in their portfolios or only show their best 1% of work.
How to Avoid It: Ask for at least 3 recent client references and actually call them. Ask specific questions: Did the vendor arrive on time? Was the final delivery as promised? Would you hire them again? Check Google reviews and ask in event planning Facebook groups.
Mistake #5: Last-Minute Booking — Booking vendors 2-4 weeks before your event means you get whoever is available, not who is best. Premium vendors are booked 3-6 months ahead, especially during peak season.
How to Avoid It: Start vendor sourcing at least 3-4 months before your event (6+ months for weddings). Use platforms like ElitePlanners.ng to browse verified professionals and compare options early.